Upload the estimate. Review the work order. Skip the retyping.
Start a new work order and drop the estimate onto the import box: a PDF exported from your estimating system, or a clear photo of a printed estimate as PNG or JPG, up to 25 MB. The import box is built for Mitchell, CCC and Audatex estimates.
Google's Gemini model reads the document and BodyShop Pro fills in the work order form for you: the vehicle, the insurance claim, the estimate total and a task for each repair operation. It also looks for the customer among your existing customers.
Nothing is saved until you submit the form. Check the key numbers against the estimate, correct anything that was misread, and save. The estimate file is attached to the new work order so the original is always one click away.
If an estimate lists parts and labour lines but no separate repair operations, the tasks are built from those part and labour lines instead, so the technicians still get a working task list.
An estimate already holds most of what a new job needs, and retyping it is where mistakes creep in. A transposed VIN digit points parts orders at the wrong vehicle. A deductible typed into the wrong field turns into an awkward conversation at pickup. A repair operation left off the task list is discovered when the car is half reassembled.
Importing the estimate means the work order starts from the same document the insurer approved, and the person at the front counter spends their time checking rather than typing. The repair tasks are ready to be ticked off as each operation is completed, and the estimate total sits on the job for comparison with the final bill.
AI reading is fast, not infallible. Crumpled printouts, photos taken at an angle and unusual layouts can be misread, so give the VIN, the deductible and the total a quick look before you save. If the document cannot be read at all, BodyShop Pro tells you and you enter the details by hand on the same form.
The AI extracts what the estimate says. It does not judge whether the estimate is complete or whether hidden damage is likely. Those calls stay with your estimator.
On the same form you can also decode a 17-character VIN through the US National Highway Traffic Safety Administration's public vPIC service to fill the year, make and model when you are entering a vehicle by hand.
Estimates carry your customers' personal information. Here is exactly what happens to an uploaded estimate: it is sent to Google's Gemini model to be read, the extracted details are shown to you in the work order form, and when you save, the original file is kept as an attachment on that work order in your shop's account. Every work order, customer and attachment is scoped to your shop.
Read more about work order management, or about how AI is changing the auto body industry and how to roll it out in your shop.
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